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Project Management
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1. Plan Projects
- Using @task
project management software, projects are defined by
objectives, tasks, and metrics, as well as resources to be
used, including time. Stakeholders of a new project plan the
task as well as the tasks
themselves to meet their objectives, given their available
resources. Using standard project management methodology,
projects typically have a work
 breakdown structure (WBS), a
budget, tasks that comprise the project, task dependencies,
and a planned completion date.
- 2. Make Assignments
- The project team makes assignments
based on available skills and resources. Contentions for
resources are reviewed and resolved in order to select the
right people for the project.
- 3. Work and Collaborate
- Team members both
collaborate and coordinate by regularly using @task to post
the status of their own work, participating in discussions
with other project members, and providing feedback on tasks
done by other team members.
- Roll-ups and status indicators are
available to the entire team in real time, 24x7. This
provides continuous, real-time visibility to team members
and management.
- Monitoring mission-critical metrics,
such as status updates, elapsed hours, actual costs, and
projected progress may be set up to track critical tasks and
processes.
- Earned Value ratios of CPI or SPI may
be created to provide at a glance high-level indicators of
the project's health.
- 4. Status Meetings
- These may be conducted live or by using
the enterprise's conferencing systems. With all attendees
having the same project status information, meetings can
quickly and accurately determine which corrective measures
should be taken. Projects needing re-planning and mid-course
corrections get the attention they need to produce the
desired results, as quickly as possible.
- 5. Approval and Ongoing Issues
- Tracking ongoing issues makes your team
responsive to changes in conditions or specifications. Team
members may readily collaborate to create resolutions as
well as give approvals to those changes. Regular discussions
of issues help identify and resolve issues.
- 6. Reviews
- Project
"post-mortems" attended by all contributors improve planning
and processes for all future projects. Reviews compare
estimated costs and hours to their
actuals along the entire
WBS structure.
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